outsource, va, virtual assistant, Essex, tasks

Tasks you can outsource to a VA

Some of the things I can do…

1. Inbox detox – sorting your Inbox into folders, unsubscribing from newsletters you keep forgetting to unsubscribe from, deleting old emails not required, etc.

2. Creating spreadsheets – compile information into one place, e.g., sales figures, tweets, accounts, contacts, etc.

3. Databases & Customer Relationship Management (CRM) – compiling, creating, importing, updating, maintaining information, data entry, etc. – e.g. collating business cards onto an Excel spreadsheet for importing to your database.

4. Creating reports – Sales, mileage, costs, etc.

5. Typing – Notes, minutes, contracts, etc.

6. Client invoices – sorting, creating and sending.

7. Credit control – chasing invoice payments can feel so personal to the business owner, it doesn’t to a VA.

8. Social Media – Twitter, Facebook pages, Instagram – setting up, scheduling, moderating and monitoring.

9. Organising Dropbox – creating folders, tidying up duplicates, creating a system.

10. Data Research – need some figures? Quotes? Contacts for a particular industry?

11. Diary/calendar management, checking voicemail – arrange and confirm meetings, add meetings to diary, compile ‘to-do’ list for the day/week, check voicemail when not available, liaise with customers/suppliers, etc.

12. Customer service emails – need someone to quickly respond to customers with quotes or answers to questions?

13. Basic bookkeeping – have a bag of receipts to sort when your accounts are due?  A VA can sort these onto a spreadsheet monthly so you’re organised for your accountant…

14. Reminder services – booking deadlines? Birthdays? Or maybe just to nag you about things you need to do?

15. Sending greetings cards – thank you’s to your customers?  Or birthday cards, etc?

16. Preparing presentations – typing up, Powerpoint.

17. Blogs – typing up, formatting, scheduling, moderating.

18. Newsletters, documents, e-books, emails – typing up, formatting, proofreading.

19. Project/event management – helping with organisation, finding venues, dealing with enquiries, etc.

20. Creating Canva images – free graphics programme to create images with wording on, great for social media, blogs, newsletters etc.

21. Printing & Posting – need documents sent/taken to the Printers? Letters/information posted? Website orders managed and taken to Post Office?

22. A regular business role – this can be a particular regular task that needs doing but you don’t have the resources or want to employ someone to do the role for you – it is essential to your business but isn’t income generating so you shouldn’t be doing it!

There are loads of other things a VA could do to help you and your business – this is just a handful of tasks to get you thinking about what you may need.

Please note – not every VA will be right for your business and not every VA can do every single thing you need – you may want to use a few different VAs for different areas of your business.

Another thing – a VA doesn’t have to be forever! Plus you can put a trial piece of work in place or a trial period of time – discuss requirements and talk – you both need to ensure you’re communicating so you both get what you need from each other.

Free up your time so you can work on your business instead of in it!